If you would prefer to prepare and upload a video RECORDING of your presentation instead of giving the talk LIVE, Please use your own professional video recording vendor OR follow the IEEE standard procedure below reused from IEEE Conference Procedure to record your video using Zoom:

There are several video conferencing tools available to easily record your presentation. You may use any software as long as you get a high-quality recording and your final file is in MP4 format.

Our recommended approach to record a compatible video from content displayed on your computer screen and voice recorded via the computer microphone, is to record the presentation using Zoom, available to users on most platforms and in most countries:

Instructions for recording your presentation with Zoom:

You can also use the two-step method covered below:

* Create Voice Over PowerPoint and convert to MP4

The following video editing tools may also be useful to polish your video:

            OSB Studio,  PowerPoint,   iMovie and Lightworks.

 You can use the following video compression tools to bring it down to the size of your video:

Avidemux (open source software):




Presentations: duration 25/35 minutes (max) for 30/40 minute talks.

Video file format: mp4

Dimensions: Minimum height 720 pixels, aspect ratio: 16:9

The first slide should be an introduction slide that has your paper title, the presenter’s name, the authors’ names and affiliations and session title.

Showing a speaker view is recommended but not compulsory. If you choose to do so, please make sure the speaker window is in the top right corner of the screen and not covering slides.


  1. Use as quiet an area as possible
  2. Avoid areas that have echo
  3. Rooms should be fairly small
  4. Sound dampening with carpeting, curtains, furniture
  5. Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
  6. Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”.  Avoid using default built-in microphone on computer.
  7. Perform a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.  Make adjustments if needed.
  8. Review and check your video to improve its quality (e.g. removing awkward silences and start/stop bits). You can use the video recording and editing tools.

If you have any questions, please contact speakers @